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Your Safety at ICE London

COVID Guidance

At ICE London your safety is our number one priority.

In response to COVID-19, our team is continuing to monitor the latest UK government guidance to ensure we are up to speed on the current and appropriate biosafety measures. We are working with the UK’s Department for Digital, Culture, Media & Sports (DCMS) via the Association of Event Organisers (AEO) which means we will have a direct feed of the latest requirements and updates.
Clarion Events has collaborated on drafting the All Secure Standard; a standardised approach to biosecurity adopted across the UK events industry and ratified by the UK government.
We aim to prevent the transmission of COVID-19 by following the 4-cornerstones detailed in the All Secure Standard:


Risk Assessment – We will assess the prevalence of COVID-19 via the recommended Government Guidance alert levels before assessing each element of the event and implementing appropriate measures to eliminate or reduce the likelihood of transmission.

Entry Control – By moving to an admission control model where attendees will be asked to demonstrate a full vaccination record, recent negative test result or recent recovery certificate (unless exempt) we are able to reduce the likelihood of the virus being present at the show.

Cleaning, Hygiene & Ventilation – A more regular and deep cleaning regime coupled the provision of sanitising stations, ensuring adequate ventilation and encouraging PPE (personal protection equipment) where appropriate means we reduce the likelihood of the virus being spread.

Communication & Training – It is important that we communicate all the relevant information on biosecurity measures with our audience. Our exhibitors and guests will be told what considerations they need to make to help us in keep the event safe. And of course, onsite we will take steps to further protect people by providing things like signage reminding our guests of the basics; regular hand washing, making extra space and covering coughs and sneezes.


Our exhibitors will also be required to undertake a COVID-19 risk assessment for their participation. This provides an extra level of protection when you visit their stands. Exhibitors will be asked to consider their specific stand activities and how measures can be put in place to eliminate or reduce transmission of the virus. These are likely to be frequent and focussed cleaning regimes, provide hand sanitiser, provide screens or PPE for staff (where appropriate), and brief their staff on how to operate safely. If you are an exhibitor you will find more detailed guidance published in our Ezone.

Frequently Asked Questions (FAQ)

Do I have to wear a face-covering at ICE London 2022?

Current UK government guidance is for masks to be worn at events like ICE (unless exempt). Should this change we will update this page. Please note, masks are also currently compulsory on public transport in London.

What do I have to do to travel to England for ICE London 2022?

This depends on whether you qualify as fully vaccinated or not.

If you qualify as fully vaccinated, you must:

  • Take a COVID-19 test in the 2 days before you travel to England. Click here for more information about the type of test required.
  • Book and pay for a COVID-19 PCR test to be taken within 2 days of your arrival in England. See our other FAQs on where you can take these tests.
  • Complete a passenger locator form in the 48hrs before you arrive in England.

Upon arrival in England, fully vaccinated travellers only need to quarantine until the delivery of their negative 2-day test result. Our recommendation is to take your test as soon as possible and opt for a testing facility that can turn around your result as quickly as possible. The UK testing facilities have adapted quickly and there are already facilities that promise a same-day result. While you are waiting for your result you can travel to your accommodation and await the result there, you do not have to quarantine in a managed quarantine hotel.

If you do not qualify as fully vaccinated, you must:

  • Take a COVID-19 test in the 2 days before you travel to England. Click here for more information about the type of test required.
  • Book and pay for day 2 and day 8 COVID-19 PCR tests – to be taken after arrival in England See our other FAQs on where you can take these tests.
  • Complete a passenger locator form in the 48hrs before you arrive in England.

Those who are not fully vaccinated will have to test twice: the day-2 test is the same one as for vaccinated travellers and must be down within 2 days of arrival whereas the day 8 test must be done on or after your 8th day. Upon confirmation of your negative day 8 test, you'll be able to end your quarantine.  

For convenience and to reduce the time in quarantine we recommend any unvaccinated travellers to take part in the Test to Release Scheme which gives you the ability to pay for another private test on day 5 and end your quarantine on return of your negative result.

How do I check whether I am classed as fully vaccinated? What proof is accepted?

To qualify under the fully vaccinated rules for travel to England, you must have proof of full vaccination with a full course of an approved vaccine listed below.  You must have had your final dose of the vaccine at least 14 days before you arrive in England. Approved vaccines are:


•    Oxford/AstraZeneca
•    Pfizer BioNTech
•    Moderna
•    Janssen (single dose vaccine)
•    Sinovac-CoronaVac
•    Sinopharm Beijing
•    Covaxin

Formulations of these vaccines, such as AstraZeneca Covishield, AstraZeneca Vaxzevria and Moderna Takeda, also qualify as approved vaccines.

The proof of vaccination must have been issued by either:
•    the UK vaccination programme
•    the United Nations vaccine programme for staff and volunteers
•    an overseas vaccination programme with an approved proof of vaccination for travel to the UK

UK-based visitors can use the NHS COVID Pass to prove their vaccination.
EU-based visitors can use the EU Digital COVID Certificate (EU DCC).
Other international visitors can use the equivalent app from their country of origin or a printed paper vaccine certificates as listed as listed on the UK government website here.

For full travel guidance please refer to the UK Government website.

Do I have to be fully vaccinated to attend ICE London 2022? Do I have to be tested?

In line with the latest UK government advice, we will be asking everyone attending ICE London 2022 to demonstrate either a full vaccination record OR a recent negative test result (unless exempt).
Those accessing ICE London via proof of vaccination can use the same proof as required for travel;

  • UK-based visitors can use the NHS COVID Pass.
  • EU-based visitors can use the EU Digital COVID Certificate (EU DCC). 
  • Other international visitors can use vaccination proof as accepted at the UK border. For more information on what proof is accepted click here 
  • Printed paper vaccine certificates that meets the criteria listed as listed on the UK government website here.

Those accessing ICE via a test result will need to show a valid text or email confirmation of negative PCR test or negative rapid lateral flow test taken within the past 48 hours.
The text or email emails should include all of the following:
•    The name of the person who took the test
•    Their age or date of birth
•    The date the test sample was collected or received by the test provider
•    Confirmation that the test was either a polymerase chain reaction test or a lateral flow test
•    Confirmation that the result of the test was negative

Those relying on testing to prove their COVID-19 status are strongly advised to take tests as late as possible before attending the event, ideally within 12 hours, to strengthen the protection testing provides.

Do I have to be vaccinated to attend ICE London 2022?

In line with current UK government advice, we will be asking everyone attending ICE to demonstrate either a full vaccination record, a recent negative test result, or a valid recovery certificate (unless exempt).

Approved vaccines listed from the UK Gov website:

You must have had a complete course of one of the following vaccines at least 14 days before you arrive in England:

  • Oxford/AstraZeneca
  • Pfizer BioNTech
  • Moderna
  • Janssen (single dose vaccine)
  • Sinovac-CoronaVac
  • Sinopharm Beijing
  • Covaxin

You can read here the government guidance on Covid-19 vaccines approved in the UK.

The day you have your final dose does not count as one of the 14 days.

Formulations of these vaccines, such as AstraZeneca Covishield, AstraZeneca Vaxzevria and Moderna Takeda, also qualify as approved vaccines.

 

Where can I get tested? Will there be a testing facility on-site at ICE?

Attendees have several options and they can choose one that best their circumstances:

Airport testing 
All the airports that serve London have adapted quickly and have arrival testing facilities and it is our recommendation that attendees make use of these for the 2-day PCR arrival test. Look for the ‘express ‘or ‘premium’ tests which promise the return of a result within 24hrs. 

For London Heathrow, click here for more information.
For London Gatwick, click here for more information.
For London City, click here for more information.
For London Luton, click here for more information.

On-site testing
Clarion will be working with one of the UK’s leading test providers to offer an onsite testing facility at ICE. Arrival PCRs, testing for entry and ‘Fit to fly’ test will all be available. In early 2022 we will be able to distribute a link for you to book the tests you require.

Our testing provider will also offer a concierge service providing in hotel testing for groups of 6 or more as well as an individual service for VVIPS.

Online
Test are widely available to order online which can then be delivered to your hotel/accommodation. You administer the test yourself and then send it to a lab to be processed.

Other
Outside of those options testing facilities are widely available throughout London including the nearby O2 Arena, click here for more information. You are welcome to contact our local team if you need help finding your closest one. 

I need a "Fit to Fly" PCR tests to return home. Where can they get one?

"Fit to Fly" PCR tests will be available at our onsite testing facility. We will release a link for you to book these in early 2022.

All of London’s airports also have testing facilities that offer these:

  • For London Heathrow, click here for more information.
  • For London Gatwick, click here for more information.
  • For London City, click here for more information.
  • For London Luton, click here for more information.

The nearby O2 Arena also has a testing centre, click here for more information.

What do I do if I develop symptoms whilst at ICE?

If you develop symptoms of COVID-19 you should return to your accommodation to self-isolate immediately and arrange a PCR test.

Of course COVID-19 guidance changes rapidly and therefore our team will continue to adjust our guidance in order to ensure it is appropriate. This page will be kept up to date with our latest approach and we encourage you to check it on a regular basis.


If you have a specific question about how we will protect our attendees against COVID-19 at ICE please reach out to us on hello@clariongaming.com


Last updated on 22-12-21

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